Get every registrant to show up with automatic webinar reminder emails

Two reminders go out by default, one 24 hours before the webinar, pointing registrants to the event page and speakers, and a final one 30 minutes before you go live that drops registrants straight into the waiting room. Each has a personal link, so people join in a single click without signing up again. Change the timing, add another nudge, or drop one whenever the event calls for it.

The moment a visitor registers, a confirmation email lands in their inbox with a link to the webinar and a one-click option to add it to their calendar, whether that is Apple, Google, Outlook or Yahoo. It reassures them their place is booked and puts the date somewhere they will actually see it.

Once the webinar ends, the sequence splits by behaviour. Attendees get a thank-you an hour later - or at a time you specify. Registrants who missed it get a here-is-the-recording note, and everyone can be told the moment the replay is live. Each group gets its own message automatically. The recording emails go out once you publish the webinar on demand.

Create a webinar and the full Email Sequences flow is already in place: confirmation, reminders and follow-ups, in order and scheduled to send. Every email arrives filled with the event name, the date and the registrant's own link to join. There is no flow-builder to set up and no separate email tool to manage.

Your emails arrive already carrying your header image and brand, and a click on any one lets you rewrite the subject, copy and image. For finer control, style them with CSS and Liquid in the WebStudio. Then save the whole setup, email flow included, and reuse it on every future event with WebinarTemplates.

Choose the audience for each email, add your own, switch off the ones you do not need, reschedule any send, and test each in your own inbox first. Keep the whole sequence inside TwentyThree, or run sign-ups through HubSpot and leave one reminder active so registrants still get their one-click join link.